Job Description – Accounting Assistant
Reports To: Assistant Controller
FLSA: Non-Exempt
If interested in this position, please send your resume to HR@AdmiralHeating.com
Position Summary:
This is an entry level administrative position responsible for data entering and tracking information accurately and timely for the accounting department. The Accounting Assistant requires the ability to think analytically while have superb customer service skills.
- Open and distribute mail, manage postage meter, stuff and mail documents upon request
- Provide exceptional customer service to all employees, customers and vendors as it relates to office and company questions.
- Perform other administrative tasks as requested by operations
- Answer phones and direct phone calls accordingly
- Ensure there is a backup when unavailable to answer phones
- Request and follow up on COI
- COI renewals are filed appropriately
- Ensure all license, permit and surety bonds are in place for new and existing jobs
- Ensure all village licenses are in place
- Request and obtain all performance and payment bonds (P and P)
- Process non job-related Pos
- Printing and stamp AP Invoices
- Review AP statements
- Shredding and scanning
- Stuffing and mail monthly statements
Qualifications, Competencies, & Abilities:
- Excellent verbal communication skills.
- Excellent interpersonal and customer service skills.
- Basic understanding of administrative and clerical procedures and systems.
- Proficient with Microsoft Office Suite or related software.
Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Environment: Work is performed primarily in a standard office environment.
- Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.
- Vision: See in the normal visual range with or without correction.
- Hearing: Hear in the normal audio range with or without correction.
Education and Experience:
- High school diploma or equivalent required.
- 2 years’ work experience in an office environment
- Previous work experience in the construction industry preferred
This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.
If interested in this position, please send your resume to HR@AdmiralHeating.com
Job Type: Full-time
Pay: $40,000.00 – $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person
