Job Requisition ID: 47060
Closing Date: 07/17/2025
Agency: Department of Children and Family Services
Title: Office Administrator III
Class Title: OFFICE ADMINISTRATOR III – 29993
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4,414/Month – Full Salary Range $4,414-$5,926/Month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as a supervisor. Under administrative direction, this position oversees the activities of a team of professional DCFS licensing staff regarding clearances; develops and maintains logs, tracking systems, and reports related to the processing of Authorization for Background Checks for Home of Relatives of DCFS and child welfare contributing agencies; monitors and reviews data entry. Additionally, the position provides specialized, technical secretarial and office support functions, utilizing extensive independent knowledge, judgment, and discretion.
This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Essential Functions
- Serves as Home of Relative Certification Supervisor
- Serves as working supervisor
- Provides specialized, technical secretarial and office support functions, utilizing extensive independent knowledge, judgment, and discretion
- Coordinates the receipt, review, and data entry of the individual certification summary recommendations, processing of background check authorization forms and results, dissemination to Department and CWCA staff, and
follow-up recommendations to the Department - Develops and maintains logs, tracking systems, and reports related to the processing of home of relatives individual certification summary recommendations, processing of Authorization for Background Checks, and
clearances by background check unit - Recommends establishment of new operating procedures or revision of existing methods
- Performs various critical data entry transactions, audits, and request of special individual certification summary reports
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Requirements
- Requires knowledge, skill, and mental development equivalent to completion of two years of study at a secretarial/business college and one year of office experience, or completion of high school and three years of Office Assistant experience, or three years of independent business experience.
- Requires ability to keyboard accurately at 30 wpm.
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday – Friday 8:30 am to 5:00 pm
Work Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701-1222
Supervisor: Vacant
Agency Contact:
Name: Destiny Wright
Email: Destiny.Wright@illinois.gov (For questions only)
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
